The Ministry of Education revoked Regulation 274. It is currently replaced with an interim policy and will ultimately be replaced by a Board Policy. This page contains out of date information and will be updated in the future. Please contact the Local President with any questions Andrew.Chittka@gmail.com

***October 29, 2020 Interim policy for school board hiring practices***

Hiring Process in Bluewater OT

What is Ontario Regulation 274/12? 
Ontario Regulation 274/12 was filed by the provincial government on September 11, 2012, under the Education Act. The regulation establishes steps all publicly funded school boards are required to follow when hiring for long-term occasional (LTO) and new permanent teaching positions. Under the regulation, school boards must establish and maintain two occasional teacher lists: a roster of occasional teachers; and a long-term occasional teachers’ list. An occasional teacher’s ranking on the roster is based on seniority.

What is my seniority number?
Your seniority date is found on the OT Roster, found in O365 SharePoint Internal Home Site > Staff Resources > Occasional Teacher Lists/Rosters. When placed on the LTO List, your rank is based on your seniority date from the OT Roster.

When can I apply for the LTO List?
You can apply when you have been on the OT Roster for a minimum of 10 months and have taught 20 full days within a 10-month period in the last five years. In Bluewater, the LTO List opens up once a year in the Spring, posted in O365 SharePoint Internal Home Site > Staff Resources > Job Postings.

Note: Just because you have done an LTO assignment, does not mean you are on the LTO List. 

What is the Performance Appraisal process for OTs in their first 4+ month-long LTO?
If you are in your first Bluewater Elementary LTO, of any FTE, of 4 months (80 school days) in length or greater you will go through the Occasional Teacher Performance Appraisal Process consisting of a pre-meeting, classroom observation, and post-meeting where you will receive and discuss the outcome of your OT Evaluation. Receiving a satisfactory OT Evaluation is beneficial when applying to permanent contracts because first consideration is given to those candidates. Administrators should approach you about completing the Occasional Teacher Performance Appraisal Process, but initiating the conversation early on when you begin your LTO can help to set out meeting dates to make sure it gets completed on time. Unfortunately, if your LTO ends sooner than expected because the incumbent returns or circumstances change, the opportunity to receive an OT Evaluation may be lost and hopefully, you will be in another qualifying LTO in the future to try again. Once you have a satisfactory OT Evaluation, you do not need, and should not have, another. If an Administrator requests you have another, please state that you have already had one. If they insist you have another, this is a red flag and you should inform your Local President immediately.

Cautions: The New Teacher Induction Program (NTIP) is for new permanent contract teachers. LTO teachers are sometimes included if budget allows, usually if they have not already had a satisfactory OT Evaluation and their LTO is 97 school days or longer. Being in NTIP as an LTO is less formal, and if you get a permanent contract, you will go through NTIP again but formally as a "new teacher".

  • LTOs do not need to have been included in NTIP (97 school days +) to get an OT Evaluation (80 school days +).
  • LTOs do not do permanent Teacher Performance Appraisals (TPA's).
  • LTOs do not do Annual Learning Plans. ALPs are a component of the permanent TPA process for experienced permanent teachers after having completed the NTIP Program as a permanent teacher. Even new permanent teachers are not required to complete ALPs, but an Individual NTIP Strategy Form instead.

LTO Evaluation

Where do I find the OT Evaluation Form used in an LTO?
To access the Occasional Teacher Evaluation Form on SharePoint click "BWDSB Internal Home Site" then the link for "Forms, Templates and Reference Documents" and search for "AF 7165". This is the OT Evaluation form >

Can I be added to the LTO List or OT Roster without an interview?
In order to reduce the number of unfilled jobs, the occasional teacher bargaining unit and the board agreed to the following effective September 1, 2019:

Occasional Teachers who meet the criteria for an LTO list interview, the interview would be waived if they have a satisfactory OT Evaluation (AF 7165) and meet the criteria of being on the OT Roster for at least 10 months and completed 20 FTE days that have been worked in a period of 10 months within the last five years.

External LTO hires with a satisfactory performance appraisal would be added to the OT Roster if requested and there is space on the OT Roster.

If these scenarios apply to you, please contact the Local President, who will let you know who to contact at the Board with your scanned signed copy of your OT Evaluation to begin the process.

When can I apply for an LTO position?
Job Postings are found in O365 SharePoint Internal Home Site. Please be sure to read the postings closely and apply to any position for which you are qualified and in which you are interested. All long term occasional teaching positions shall be posted on the internal email system at least three (3) teaching days prior to the closing date for applications. The Union and Board have mutually agreed to post all 3 rounds simultaneously.

***October 29, 2020 Interim policy for school board hiring practices***

LTO Positions
Round 1 ~ Internal to LTO List # 1
• Post job to LTO List for three days
• Select the top five most senior applicants who are qualified
• Interview and rank candidates
• Offer job to the top-ranked candidate
• If the candidate declines, offer to second, etc.
Round 2 ~ Internal to LTO List # 2
• If no one takes the job, post job to LTO List for three days again
• Pick a selection (3-5) of qualified candidates (seniority is not a factor)
• Interview and rank candidates
• Offer job as above
Round 3 ~ Internal to OT Roster
• If no one takes the job, post for three days to the OT Roster
• Pick a selection (3-5) of qualified candidates (seniority is not a factor)
• Interview and rank candidates
• Offer job as above
Round 4 ~ External
• Post job externally

When can I apply for a permanent position?
Job Postings are found in O365 SharePoint Internal Home Site. Please be sure to read the postings closely and apply to any position for which you are qualified and in which you are interested.

Permanent Positions
Round 1 ~ Internal to ETFO Members
• Post job internally to ETFO permanent employees
Round 2 ~ External - Internal to LTO List
• If no one takes the job, post job to LTO List for three days
• First consideration is given to candidates who have completed a satisfactory OT Evaluation
• Second consideration is given to LTO List candidates who have not yet had an OT Evaluation
• LTO List candidates with an unsatisfactory OT Evaluation may not apply
• Select top five most qualified, most senior applicants
• Interview and rank candidates
• Offer job to the top-ranked candidate
• If the candidate declines, offer to second, etc.
Round 3 ~ External - First Consideration to OT Roster
• If no one accepts the job, may post to OT Roster/external.
• First priority will be given to those on the OT Roster.

What rights does an unsuccessful applicant have under Ontario Regulation 274/12?
An unsuccessful candidate to the LTO List, an LTO assignment or a permanent position is entitled, on request, for feedback on how to improve her/his chance of being successful in future interviews

What if I believe Regulation 274 was not followed?
Contact your Local President to inquire with the board.

Can I apply to other positions while in an LTO?
This is a bit tricky, but let’s break it down into these scenarios:

Can I accept more than one LTO at the same time?
You can apply to add a 0.4 Monday/Tuesday LTO if you are in a 0.2 Friday LTO. If two LTOs schedules don’t overlap, go for it.
Can I leave my current LTO for another LTO?
In general, you can apply to any LTO position that would improve your situation and leave the other LTO. Improving your situation would mean increasing FTE or a longer LTO. It does not mean a preferred school or grade. Barring extenuating circumstances, you should not apply to a 0.3 LTO where you need to give up a 0.8 LTO.
Can I leave my LTO for a small piece of a permanent position?
Yes, you can give up any amount of LTO in favour of any sized FTE permanent position.
Can I accept a small piece of permanent and immediately go on leave to finish my LTO?
When you have a 1.0 LTO and apply and obtain a small piece of permanent, you can not immediately go on leave from the permanent and finish the LTO, due to language in the Permanent Teacher Collective Agreement. You would be leaving the LTO entirely.
Can I leave part of my LTO to accept a piece of a permanent position?
There's no requirement for the Admin, for instance, to break up a 1.0 LTO to keep you the 4 days if you left to take a permanent position on one day. They may, if they feel they would have a hard time filling the full time LTO, but they may also want to keep it intact, for consistency in that classroom, in which case you would have to give up the 1.0 LTO. It is the administrator's choice, you can ask, but it's not a requirement that they do so.
Can I work part-time permanent and part-time as an OT?
When you have a piece of permanent, you can certainly also work LTOs and Daily OT assignments if it works with your schedule. Keep in mind in order to remain on the OT Roster you must complete a minimum of 15 OT assignments in a year.
Can I accept a permanent position and continue to apply to other permanent positions?
If you accept a permanent position during the summer but see other permanent positions of interest you can continue to apply and interview for them as well. If you accept a new permanent position, inform the previous administrator immediately so the position can be re-posted.